Stop being your hospital’s training system
The Veterinary Team Training Portal turns your SOPs into assigned training, cited answers, and documented proof every team member is proficient - so you stop repeating yourself and chasing overdue tasks.
30-minute demo, no obligation + See it with your own SOPs
SOUND FAMILIAR?
Your team has the knowledge. The training just isn’t sticking.
When training lives in binders, spreadsheets, and the manager’s memory, this is what every week looks like.
The same questions, again
Staff interrupt you to ask what’s already written in an SOP - because they can’t find it or aren’t sure it’s current.
Overdue training
You don’t know who’s behind until something goes wrong. There’s no clear view of who’s trained and who isn’t.
"I think we showed them how"
No record of who was signed off, by whom, or when. “Trained” is a feeling, not proof.
Onboarding starts from scratch
Every new hire means rebuilding the same documents and checklist by hand — and hoping nothing gets missed.
Chasing updates kills your week
Reminders, follow-ups, and status checks, crucial training review all fall on you, because nothing tracks itself.
Materials scattered everywhere
SOPs and training documents live in drives, binders, websites, and sticky notes - with no single source of truth.
WHAT YOU WILL SEE IN THE DEMO
Nine tools that replace “training by memory”
One connected portal — from raw SOPs to proof of proficiency.
Hospital Specific Training
Each team member gets their own board, organized into buckets like vaccines, restraint, and PIMS training. Tasks auto-sort by priority, so overdue work always rises to the top instead of slipping through.
No Training Materials? No Problem!
Turn any document into a ready-to-approve checklist
Feed it a document, pasted text, or a URL, and the AI extracts a complete training checklist in minutes. No training manual? Use AI to create a role-specific training manual. You review and approve; nothing goes live without you.
Your Hospital AI to Answer Questions
Search answers from your hospital SOPs and policies
Questions come up all day. Now you have a searchable, AI-powered library of your approved protocols — and nothing else. Staff ask a question and get an accurate, cited answer.
Track Training and Proficency
Real proof, not “I think we showed them”
Every skill moves through Observed → Performed 1st / 2nd / 3rd → Proficient → Completed. Each sign-off is flexible - pick one or all five. Then each checkpoint is initialed and dated by the person signing off - a verifiable record behind every “trained.”
AI Assisted Course and Quiz Creation
Build courses, auto-grade quizzes, issue certificates
Create lessons from your hospital materials - with text, images, and video. Quizzes are auto-generated and auto-graded, certificates print on completion - and passing a quiz can automatically complete the matching task on a trainee’s board.
Real Time Snapshot of Employee Training Progress
Training KPIs you can act on immediately
At-a-glance totals for completed, in-progress, overdue, and proficient - showing each employee's progress. Supervisors see only who is assigned to them and who needs attention today, without confusion or delay.
Onboarding Just Got Easier with Templates
Build a plan once, assign it in one click
Create a training plan per job title — CSR, Assistant, Veterinary Technician, Kennel Assistant. Assign the onboarding and training plans to every new hire - in a single click. No more rebuilding onboarding for each new hire, from scratch.
Easily Upload Existing Training Materials
Already have a plan in a spreadsheet? Upload it.
Upload your existing training spreadsheet, map the columns, and generate role-based boards instantly. Your current plan becomes a live, trackable system in minutes — no re-typing.
Weekly Notifications and Overdue Reminders
No more chasing
Weekly emails flag overdue tasks to employees and their leaders, plus a complete overdue summary for admins. The system does the follow-up so you don’t have to.
See all nine working together - with your own SOPs
In 30 minutes we’ll show you exactly how Veterinary Team Training Portal will run in your hospital and where to start.
No obligation - No prep needed - Real answers to your questions
Getting Started Is EASY
From Demo to Live in 3 Steps
Book Your Demo
Pick a time that works. We’ll walk through the portal using examples from a hospital like yours.
Bring your SOPs
We’ll show how your existing materials become boards, checklists, and courses — and where the AI fills gaps.
Launch with Support
Go DIY with our training videos and FAQ's, or let us set it up with you so your first role is trackable fast.
Learn more about Tracey on LinkedIn
FOUNDER - Tracey Johnson, MA, MBA
Experienced And Personable
Tracey has spent over 25 years solving operational problems in veterinary medicine: general practices, specialty hospitals, urgent care, emergency clinics, multi-location networks. She realized they all suffered with the same issues: ineffective training that tooks months, sometimes years and hospitals running without structured policies and procedures.
Tracey believes technology should serve people, not replace them.
AI should honor what you've built while positioning your hospital for what's next. She works with teams to ensure they keep the "human in the loop" when developing documents and training plans.
Frequently Asked Questions
How long is the demo?
About 30 minutes. It’s a real walkthrough with time for your questions — not a hard sell.
Do I need to prepare anything?
No. Bring a couple of your SOPs if you’d like to see them turned into training live, but it’s not required.
We don’t have all our SOPs written. Is that a problem?
Not at all. The AI Training Builder helps you create the materials you’re missing from what you already have, plus industry sources you approve.
Isn't this just another Learning Management System (LMS)?
No. Courses are one of nine tools. The value is the whole loop: your knowledge → assigned training → cited answers → proof of proficiency, in one veterinary-specific portal.
We already subscribe to a veterinary video/webinar learning platform. Isn't this the same thing?
Not at all — and most hospitals end up using both. Platforms like VetGirl, VetBloom, and @Dove teach general veterinary skills and CE with great pre-made video libraries. What they can't do is track whether your team follows your protocols. They don't know your restraint process, your check-in workflow, or your vaccine SOPs - and they can't tell you who on your team is overdue, who's been signed off, or who's actually proficient at your hospital.
That's the gap the Training Portal fills. It turns your own SOPs into assigned, trackable training with a real proficiency sign-off behind every skill. If you already have a course from another platform, you can link it right into a trainee's task so passing it checks off the task. Think of the video platforms as the content for general skills and the Training Portal as the system that proves your specific team is trained on how your hospital actually works.
Can we import our existing spreadsheet or checklist?
Yes. You can upload your Excel training plan, map the columns, and it becomes a live role-based training board in minutes. If you have training checklists in a text document, the AI program will convert it and send it to the training board. We also have support available if you get stuck.
How Much Does this Cost?
Pricing starts at $97 per month for smaller hospitals and goes up from there. Pay for an annual plan, and get one month free. Setup costs vary depending on needs and customization. Schedule a demo to find out more about pricing.
